The Merchant Shipping (Shipping Office Forms) Rules, 1963

G.S.R. 456 --- In exercises of the powers conferred by section Merchant Shipping Act, 1958 (44 of 1958) and in super session of all previous rules and orders on the subject, the Central Government hereby makes the following rule namely :-

1. Short Title and Commencement - (1) These rules may be called the Merchant Shipping (Shipping Office Forms) Rules, 1963,.

(2) They shall come into force at once.

2. Definitions - In these rules—

(a) “Act” means the Merchant Shipping Act, 1958;

(b) “Form” means a form set out in t he schedule to these rules.

3. Change in Crew - The statement of changes in the crew of a ship referred to in section 105 of the Act shall be in Form I.

4. Inward and outward clearances – The certificates mentioned in sub-sections (1) and (4) of sections 106 of the Act shall be in Forms II and III respectively.

5. Wages and Property of Seamen left behind - whenever a seaman or apprentice is left behind, the form of t he statement of t he amount due to t he seaman or apprentice, the property left on board and the expenses incurred by the master or owner as a result of t he absence incurred by the master or owner as a result of the absence of such seamen or apprentice referred to in sub-section

(2) of Section 122 of t he Act and the form of the receipt of t he Shipping Master referred to in sub-section (3) thereof shall be as sent out in Forms V and VI

6. Account of Wages - The account of wages of seamen and of the deductions to be made there from to be delivered under section 125 of the Act shall be in Form VIII.

7. Release - The release referred to in sub-section (1) of section 130 of the Act shall be in Form VIII.

8. Allotment Note - The form of the allotment note refereed to in section 136 of the Act shall be in Form IX.

9. Wage and Property of Deceased Seamen - The statement of the property of a deceased seaman or apprentice to be given to a consular officer or shipping master in accordance with section 153 of the Act shall be in Form X

10. Official Log Book - The official log book which shall be kept by every Indian ship except a home-trade ship of less than two hundred tons gross shall be in Form IX

MERCHANT SHIPPING ACT, 1958 (44 OF 1958)

Change in crew Section 105 – The master of every

To be reported foreign going Indian ship and of every home trade India ship of two hundred tons gross or more, the crew of which has been engaged before a shipping master, shall before finally leaving the port there the engagement took place, sign and send to the nearest Shipping Master a full and accurate statement in the prescribed from, of every change which has taken place in his crew, and that statement shall be admissible evidence.

NOTE: If a master fails without reasonable cause to comply with the requirements of section 105, he shall be liable to a fine which may extend to fifty rupees – vide section 434(2) of the Merchant Shipping Act, 1958.

In addition to the above there are various lists of Port series forms which are in use in Government shipping offices such as –

1. PORT 49

2. PORT 16

3. PORT 54

4. PORT 50

5. PORT 78A

6. PORT 76 A

7. PORT 79

8. PORT 151 A

9. PORT 114

10.PORT 239

11.PORT 164

12.PORT 164(a)

13.PORT 162

14.PORT 162(a)

15.PORT 127

16.PORT 53

17.PORT 56

18.PORT 77 A

19. PORT 240

20.SMD –1

21. Demand Note

22. Docket Card

23. Death Certificate.

SCEHEDULE
FORM NO.I

Masters are required to fill up the form and return it without delay to the Shipping Master at any port where : changes have taken place in their crews.

Issued by

The Govt. of India

ACCOUNT OF CHANGE MADE IN THE CREW OF A FOREIGN – GOING SHIP OR A HOME-TRADE SHIP OF TWO HINDERED TONS GROSS OR MORE

(See rule 3 of the Merchant Shipping ( Shipping office forms) Rules 1963]

Name of Ship Office Number Port of Registry

Name and address of Master and NO. of his certificate.

Shipping office at which agreement was
First opened and date Description of voyage
Or employment

________________________________________

Date Place

I hereby declare to the truth of the entries in this account of changes in the crew which is this day of 19

Forwarded to the Shipping Master at

Signature of Master

NOTICE
The continuous Discharge Certificates of men who have left the ship no to be forwarded to the Shipping Master with this form.

No entries or marks of any kind to join, deserted or otherwise left the ship

Name in file	Date and place of signing agreement Date Pace	Capacity in the case of Mat e or Engineer, also the NO. of Certificate	No of continuous certificate of Discharge and registration number
1	2 3	4	5

Particular of leaving of ship Report of Character                            If the Continuous
-----------------------------------------------------------                                      Discharge certificate
Date         Place    Cause        Ability     Conduct                       is not forwarded with This
                                                                                                  form, state the reason

6. 7 8 9 10 11

Part II- Deaths of members of the crew

Date and place of death Name in full Sex Age Rating
-----------------------------------
Date Place

12 13 14 15 16 17

Nationality last place of a bode cause of death
(stating birth place

18 19 20

PART III- Substitute engaged

Name in full

Age

Nationality

(if a citizen of India state birth place )

ADDRESS

1. Name and relationship of next-of-kin.

2. Home
Address

3. Address of
next-of-kin.

Ship in which he last served and year of discharge therefrom

Year Name and port to which he belonged

25 26

1)
2)
3)

Date and Place of signing agreement

Date Place

In what capacity engaged, No. of certificate (if any) and C.D.C. and Reg. No.

Amount of wages per calendar month

Advances

Amount of monthly allotment

i) Name of Allottee.

ii) Relationship

iii) Postal Address.

1. If the cause of death is from disease, the name or nature of the same should be stated.

2. When the cause of death is accidental the circumstances attending the accident should full stated.

3. If at the time of an accidental death the ship sustained any damage, loss of gears, cargo etc., the nature of such damage or loss should be stated; if no damage or loss was sustained, it should be so stated.

4. When the death is occasioned by any other cause, e.g., suicide, murder, etc. full particulars of the same should be stated, and copy of log entries attached. If a citizen of India, state place of birth, and if born in a foreign country, state whether a natural born citizen of India or naturalized. The capacities of Engineers not employed on the Propelling Engineers and Boilers should be described here and in the certificate of discharge as Engine Drivers, Donkey men, Refrigerating Engineers, Electrical Engineers or Winchmen, and not merely as Engineers; boys entirely employed in connection with the work of Cooks and Stewards should be described as Cabin Boys, not merely as boys.

FORM II FORM II

Issued by the                                                    Issued by the
Govt. of India                                                     Govt. of India
No. …………                                                     No. ……..

FOREIGN-GOING OR HOME TRADE FOREIGN-GOING OR HOME-TRADE SHIP
SHIP OF TWO HUNDRED TONS OF TWO HUNDRED TONS GROSS OR MORE GROSS OR MORE

(See rule 4 of the Merchant Shipping                   Certificate for clearance outwards
Shipping office Forms Rules, 1963)                     (See rule 4 of the Merchant Shipping (Shipping office
                                                                        Form Rules 1963)

______________________________________________

Name of Master………………..            Name of Master     Name of ship Official No.    Port of Registry
                                                                                                                             Reg. Form
Name of Ship …………………..                    _______________________________________________

Name of Owners/Agents ……
________________________________________________

Official Number …………………..
Description of Voyage

Port of Registry ………………….. ________________________________________________

Gross
______ Tonnage ……………
Net

Next port of call ………………… I CERTIFY that the Master of this ship has complied with the
Provisions of the Merchant Shipping Act, 1958.

Date …………………..

Dated at ……………………………….

…………..day of ……………19…………….

……………………. …………….

Shipping Master Shipping Master

Shipping Office

No. Form No. 3

Issued by Govt. of India

Name of Master _______________________

Name of Ship _________________________

Official No. ___________________________

Port of Registry _______________________

Registered Tonnage ____________________

Date : _________________

Port __________________

Shipping Office Form No.3

No. FOREIGN GOING AND HOME TRADE SHIP CERTIFICATES FOR CLEARANCE OUTWARD

Issued by the Govt. of India

Name of Master

Name of Ship

Official No.

Port of Registry

Reg. Tonn

Description of Voyage :

Certify that the master of this vessel has complied with the provision of Merchant Shipping Act 1958.

Date at Bombay_________ day of __________

SHIPPING MASTER, BOMBAY

Port 51

Form No. IV

(See rule of the Merchant Shipping (Shipping Office Forms) Rules, 1963)

Issued by the List of young persons under eighteen years of age
Govt. of India employed as members of the crew of on a voyage from to

Serial NO

Name in full

Date of Birth

Nationality stating birth place

Capacity

Date of joining

Date of discharge

Signed by Master

On the day of 19 .

Under the Merchant Shipping Act, 1958, every Master of an Indian Ship and every master of any other ship which engages young persons in India is required (under a penalty of Rs. 200/- for failure) to keep, if there is no agreement with the crew, a register of young persons with particulars of the dates of their birth and of the dates on which they became or ceased to be members of the crew.

Schedule V

(See Rule 14(1)

REGISTER OF CONTRACT OF APPRENTICE

Port at which contract was executed

Date of contract

Date of Regis
try

Name of Appr-entice

Age

Term for which bound

If under 18 years the name and address of parents guardian authority or other persnson by whom bound

If 18 years or over, the name and address of nearest relative or guardian

Name address and occupation of person to whom bound

Date
of trans-fer or assignm-ent

Name address and occupation of person to whom assigned

Date and &
Reasons of cancel-lation.

Port of

Account of wages and effects of a deserting seaman or

Form No. V

Port of
Account of wages and effects of a deserting seaman or a seaman Left behind

(See rule 6 of the Merchant Shipping (Shipping office form Rules, 1963)

Issued by the Govt. of India

Name of ship	Official number	Port of registry	Name of master	Description of voyager employment


Name of seaman CDC/Registration No. and capacity	Ref. NO. in agreement	Date and port of engagement	Time of desertion or leaving behind	Place of desertion of leaving behind

Birth place and Nationality

Age

Married or single

If married, name and residence of wife

If any children their names and age

Name & residence of father mother or of t he nearest known relation

*If the Seamen’s name is not on the articles, in this space must be entered the date of his being sent on board the ship; and in such case, here state by whom and where he was sent on board, and any other particulars.

DEDUCTIONS

Wages, Money, Cloths and other Amount    Notice to Masters:      For Initials of
                        effects                              all deductions made,   Shipping Master
                                                               reasons must be given against each item
                                                               Satisfaction of the        checked.
                                                               Shipping Master;
                                                                and when possible, they
                                                                Should be provide by
                                                                Receipts or entries in the
                                                                Official Log Book.
                                                               --------------------------------

Particulars Amount of deductions

Wages at

Rs.
------------------
Per

------------------------------------------
Months Days

For
-----------------------------------------

Money in possession of the Seaman