The Chief Examiner
of Master and Mates has approved Structured Shipboard Training
Programmes (SSTP) conducted by the following institutions in accordance
with STCW regulation II/1 read with the requirements of Section
A-II/1 and Section B-II/1 of the STCW Code.
1 Tolani Maritime Institute, Sher-e-Panjab Society, Andheri (E)
2 Mumbai Maritime Training
Institute, Victor House, 1st Floor, V.D. Road, Next to Chitralekha
House, Andheri (W), Mumbai-400 053
3 Applied Research Institute,
E-36, Hauz Khas, New Delhi.
This notice specifies the
role of the Institutes, Assessment centre, Company Training Officer
(CTO), the Shipboard Training Officer (STO) and the master.
1. The role of the Approved Institutions
a) The approved institutions shall conduct the course of "on
board training" taking into account requirements of the Sections
B-II/1 sub-sections 1 to 4 of the STCW code. In such applications,
they are expected to take on the role of the Company training
Officer (CTO) as specified in Section B- II/1 subsection 5.1,
in addition to the responsibility of conducting and coordinating
the SSTP in entirety. Approved institutes shall ensure that the
training plan and all other instructions given to cadet are made
available to the assessment centre for their information and necessary
b) The institution shall
ensure that the students under their control submit evidence regularly
with respect to completion of the Cadet Record Book (CRB) tasks
and the certification necessary under sections 6,7 and 8 of the
CRB in the implementation of programme. Underpinning knowledge
necessary to acquire skills and competence at sea shall be provided
beforehand and its acquisition shall reflect in the student's
submissions to the Institute.
c) When monitoring the completion of the tasks the Institute may
not require cadets to carry out tasks relating to the Tankers
and or dry-docking where they have not been exposed to such environment.
Cadets should in any case be
provided under pinning knowledge in such tasks, for their information
d) The Institute shall ensure that the Cadet completes the tasks
in the CRB as per the planner as far as practicable and submit
its evidence to the Institute. Such evidence shall include a written
process of such completion, which shall be verified, and corrected
where necessary by the institute. Normally the task shall be completed
under the supervision of a STO and the cadet shall obtain an endorsement
by the STO on the record book thereafter. Hence the completed
CRB should show STO endorsements well spread out date wise from
commencement to completion.
e) The Institute shall ensure that the cadets, at the end of each
quarter (normally three to four months), submit the tear off quarterly
report card to the institute. After verifying the correctness
of the same, the institute shall forward the same to the Assessment
centre. Each quarterly report shall carry the INDos number and
the institutes name for identification purpose Reports shall be
sent to the assessment centre every two months.
The institute on satisfactory completion of the 'on board training'
(i) Verify the cadet record book in possession of the Cadet and
check that the same has been duly endorsed by the STO, CTO and
the Master in the appropriate pages and that the certificates
specified in Sections 6,7 and 8 of the CRB are duly completed
and that the cadet has provided evidence thereof to the institutes.
(ii) Prepare a certificate for issue to the cadet indicating clearly
that the cadet has completed the SSTP satisfactorily, has completed
the prescribed CRB tasks and has been issued appropriate certificates
specified in sections 6, 7 and 8 of the CRB, and
(iii) Forward a consolidated
Quarterly report card to the Assessment Centre along with the
prepared certificate in duplicate for issue to the cadet after
necessary verification and endorsement by Assessment centre.
2. The role of the Company Training Officer
The CTO is required to carry
out the responsibility specified in Section B-ll/1 Sub-section
5.1 of the STCW code. CTO shall make a declaration on CRB whether
it intends to discharge CTO responsibilities or it intends to
delegate the same to the institute. However, where the institute
has the responsibility relating to the monitoring of the on board
training, the CTO shall monitor the progress of the student through
the institute and the STO. Whenever the cadet is ashore, CTO shall
interview the cadet to ascertain that he is receiving the support
of the shipboard personnel. Whenever the institute reports any
inadequacies in the cadet's progress, the CTO shall take appropriate
action where so required by the institute to improve the cadets
Training Officer (STO) shall be responsible for:
a) organising the programmes
of practical training at sea as planned by the institute.
b) ensuring in a supervisory capacity that the CRB is properly
maintained and that all other requirements given therein are fulfilled,
c) making sure, as far as
practicable, that the time the prospective officer spends on board
is as useful as possible in terms of training and experience and
is consistent with the objectives of the training programme, the
progress of training and the operational constraints of the ship.
4. The Master shall be responsible
to: (in bold)
a) provide the link between the STO and the CTO.
b) fulfil the role of STO
if such officer is relieved during the voyage, and
c) ensure that all concerned
are effectively carrying out the on-board training programmes,
d) proactively facilitate exposure of the cadet to perform tasks
with 'hands on' repetitions in order to assimilate necessary underlying
Role of the assessment centre.
a) Lal Bahadue Shastri College
of Advanced Maritime Studies And Research (LBSCAMSAR) has been
designated as the Assessment Centre and shall be responsible for
maintenance of records relating to the SSTP and generally monitor
the reports submitted by the institutes. The institute shall submit
a consolidated report along with the completion certificate. The
report shall indicate that the student is in possession of the
certificates required under section 6,7 and 8.
b) Assessment Centre on verifying
the same shall endorse the certificate issued by the institute.
In such issuance delays should be avoided and queries if any,
are raised directly with concerned institute.
c) Where Assessment Centre is not satisfied with the reports submitted
it may withhold the issue of the endorsement till satisfactory
explanations have been received from the institutes. Where any
doubt arises the case (may / shall) be submitted directly to the
Chief Examiner of Master and Mates for decision. Certificate duly
endorsed by Assessment Centre shall be accepted by MMDs as satisfactory
completion of SSTP programme and the candidate allowed to appear
for the Second Mates examination on satisfying other requirements.
Throughout this process, the cadet ought to remember that the
CRB might be required to be presented to the assessing and examining
authority if so required by them for verification.
6. All concerned related to
Shipboard structured Training Programme are required to ensure
that the conduct of the entire programme is covered under the
valid Quality Management System.