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All the rating training institutes had been submitting CDC applications
for all the successful trainees collectively to the Shipping office,
which is located geographically nearest to the concerned institute.
A revised procedure is promulgated hereunder for collectively
issuing CDCs to all the training institutes, which conduct B.Sc.
Nautical Science courses, pre-sea cadets training, Marine Engineering
Training courses and pre-sea rating training courses (including
Petty Officers who have undergone General Purpose (G.P.) ratings
course in accordance with D.G. Shipping Order No. 4 of 2002 dated
16th August, 2002) which are approved by the Directorate General
of Shipping. This procedure will also cover the marine engineering
courses approved by the Directorate General of Shipping, such
as Alternate Training Scheme, 4 year Marine Engineering Degree
course, Graduate Marine Engineering courses, 2 year course for
Diploma holders, etc.
Procedure for issue of CDCs :
1. The training institute will verify the eligibility conditions
of the candidates and carry out the selection.
2. The Medical examination of the candidates will be carried out
by the training institutes themselves as per M.S. (Medical Examination)
Rules 2000 by a doctor included in the panel of Medical Examiners
approved by Directorate General of Shipping.
3. After the candidates are selected by the Training institutes,
a list of selected candidates with details of their qualification,
marks, age, etc. will be forwarded by the Head of the Training
institute to the Training Branch of DGS and to the Shipping Office
which is geographically located closest to the Training institute.
4. Thereafter, the Training institute will forward
Form
1 (as prescribed in Annexure 1), duly filled in by the candidates
to the Shipping Office geographically closest to the Training
institute. The Form 1 should reach the concerned Shipping Office,
within 7 days of commencement of the course. In case of any delay,
CDC will not be issued to such candidates unless condonation of
delay for submission of Form 1 is obtained from the Directorate
General of Shipping. The Training institutes are therefore, advised
to complete the selection process and have Form 1 completed by
the selected trainees well before the commencement of the course
to avoid any delay in submission of Form 1 to the Shipping Master.
After receipt of Form 1, the Shipping Master may conduct a surprise
visit to the Training institute to confirm the presence of the
candidates for the approved course in the Training institute.
5. The following documents are to be attached with Form 1 :
(a) Attested copies of Educational Qualification certificates,
(b) Medical fitness certificate (original) issued by Medical Examiner
approved by Directorate General of Shipping.
(c) Two passport size (3.5cm X 3.5cm) photographs of the applicant
in white shirt.
6. After declaration of the results / candidates becoming eligible
to proceed to sea, the Head of the Institute will forward
Form
2 (as prescribed in Annexure 2)
to the concerned Shipping
Master within 7 days of the date of completion of course / candidates
becoming eligible to proceed to sea, along with the required fee
of Rs. 500/- per candidate, by Demand Draft, in favour of the
concerned Shipping Master.
7. On receipt of Form 2 from the Head of the Training institutes,
the Shipping Master will prepare CDCs for all successful candidates
and forward the CDCs to the respective Head of Training institute
in one bunch. However, CDC will not be prepared in respect of
candidates whose names have not been included in Form 1. Heads
of Institute are to ensure collection of CDCs from Shipping Office
through an authorized representative to avoid postal delay. Shipping
Masters shall ensure that CDCs are prepared and kept ready for
collection by the authorized representative of the Training institute
within 15 days of receipt of Form 2.
8. On receipt of CDCs, the Training institute will forward acknowledgement
to the Shipping Master and ensure that CDCs are delivered / despatched
to the respective candidates within 30 days of completion of the
course / candidates becoming eligible to proceed to sea.
9. After distributing the CDCs to all the candidates who have
successfully completed the course, the Head of institute will
furnish a completion report to this effect, to the concerned Shipping
Master, within 2 months from the date of completion of course,
failing which, the approval granted for the course will be reviewed
by the Directorate General of Shipping.
Sd/-
(Neera Malhotra)
Dy. Director General of Shipping
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